Document collaboration in SharePoint 2013

 

Done the traditional way, working on a business document with other people is a chore.  Content gets drafted then the document gets emailed in the form of an attachment, to others for their input. And backwards and forwards it goes until a final version is eventually produced. Working on any collaborative task is typically very frustrating, time-consuming and laborious process.

The ideal solution to this problem is a means through which multiple authors can work on a document at the same time, and make changes in real-time that are visible to all contributors. This is what Microsoft has achieved in the most recent releases of SharePoint and Office, and is referred to as ‘co-authoring’.

The co-authoring capabilities in SharePoint 2013 are very powerful and can be used to collaborate on a document without one user interfering with the changes being made by another. Co-authoring speeds up workflow by eliminating the need to wait for other contributors to make their edits. It also allows all document authors to know what the other authors are doing, while they’re doing it. Working on a document simultaneously can help ensure you get your projects completed on time and with maximum efficiency.

Not surprisingly, the benefits of this type of dynamic co-authoring are particularly strong when it comes to documents with lots of sections and more than a couple of authors working on it. It also particularly comes in handy when you and your colleagues are under pressure to get the document completed quickly.

But as with any other technology tool-set, SharePoint’s co-authoring functionality isn’t much use unless you know how to use it properly. In the video below my colleague, Alex Dean will show you how SharePoint 2013 and Word 2013 can be used together to enable multiple users to co-author a document at the same time.

The procedures he lays out are quick to learn. Take advantage of these document collaboration tips and you’ll be a co‑authoring master in no time!

Want to see how Office 365 makes working together even easier? Register here to see Office 365 up close and personal.

You can read more about Professional Advantage and Office 365 here.

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